The structure of the Board
- ADIA’s board consists of a minimum of six and a maximum of eight people.
- Apart from the elected co-opted director, each director must be an active member or life member of ADIA, or the representative of an organisation that is an active member or life member.
- The board consists of at least two office bearers and between four and six other directors.
- Each director holds office for three years but can be re-elected. (This does not apply to the co-opted director).
- The office will begin straight after the elections at the AGM and finish after the third AGM after that.
- At each AGM, a third of the Board retires but can stand for re-election.
- Directors are volunteers and do not get paid for work they do for the Board.
- The Board must have adequate representation from each state and territory of Australia.
Capability of directors
Directors are the leaders of ADIA and must represent the Association in a professional manner.
Each director must have:
- a commitment to the advancement of the drilling industry
- leadership ability
- management experience
- good communication skills
- business insight
At least half the Board should be people with extensive drilling and operational experience and who work for active drilling contractors.
Directors must attend at least 75 percent of Board meetings every year.
Election of directors
(The following does not apply to the co-opted director)
Directors can be elected by members eligible to vote.
The Board is responsible for making sure that the Board has representation from all regions and drilling industry sectors.
The Board will appoint the CEO, or someone else decided by the majority of the Board, to be the returning officer.
Nominations of candidates for election as directors must:
- be made in writing, signed by two members and have the written consent of the candidate
- be delivered to the CEO at least 45 days before the AGM
- include details of the candidate’s experience
If there are not enough nominations for all vacant positions, nominated candidates will be elected outright. The extra number of candidates needed to fill vacant positions can be proposed and seconded at the AGM.
If the number of nominations equals the number of vacancies, the people nominated will be elected outright.
If the number of nominations received is more than the number of vacancies, a ballot is held.
If there is a tie in the ballot for any position, the chairman will have the casting vote.
If no nominations are received, the retiring directors will continue in their positions. If a retiring director does not want to continue or leaves their position before the next AGM, the vacant position will be a casual vacancy.
If a ballot is necessary, the returning officer will give a ballot paper to all members who are eligible to vote:
- 35 days before the AGM
- setting out the names and experience of each candidate
- explain how votes are recorded
- provide an address for returning the ballot paper
- announce the closing date and time which should be at 5pm, 14 days before the AGM
- explain when and where the ballot votes will be counted
The returning officer, or deputy, will announce the results of the ballot at the AGM.
Directors can, with board approval, appoint an alternate director for a specified period. The alternate director can receive notices of all board meetings, attend and vote at those meetings.
The alternate director may be terminated from the office at any time, by either the director who appointed them or by a resolution from the Board.
If the director who appointed the alternate director leaves office for any reason, the alternate director is automatically terminated.